Privacy Policy
Introduction
This privacy policy explains in detail the personal data we collect from you when you access our services, how we store data,
handle data, use of our website, and how we keep it safe when you interact with us.
We aim to keep you informed of your rights and how Securiteach use your data. By using our services, you agree to be bound by
these Terms and Conditions.
The legal basis for collecting your data
The data protection law sets out several different reasons for which companies may collect and process your personal data.
To meet our contractual obligations
We are required by government agencies and employers, to collect your personal data. We work with agencies such as:
• Employers – for whom we supply staff and services.
• Partners – for whom we deliver training and security services.
To meet our legal obligations
In order to meet our legal obligations, we may, in certain circumstances, be required to pass on details if required by the law
enforcement agencies for people involved in certain types of illegal or criminal activity. This will include disclosure under the
requirements of Safeguarding and Prevent legislation.
Our legitimate interest
We have a legitimate interest in collecting your data to allow us to run our business effectively and to deliver a quality service for
you e.g.
• We will use your personal data to stay in contact with you whilst you are registered with the agency or on our training
programmes.
• We require your personal data to register with our awarding bodies.
• We will use your data to check your certifications and dates to safeguard the agencies, employers and partners
compliance.
• To provide and operate our services.
• To manage our agency staff members and learners use of our services.
• For any other purposes about which we notify agency staff members and learners.
• We will use your personal data to carry out reviews to ensure our services meet our contract requirements and deliver
the impact set out at the beginning of a particular service.
We will be required as part of our recruitment process to employ staff to collect personal data to ensure you have the
appropriate skills and qualifications to fill a vacancy. We must also satisfy requirements to ensure you have a right to work in the
UK and that you can work with people under Safeguarding regulations.
When will we collect your personal data?
We collect the majority of the personal data we require from you prior to you joining a training course or employment with us.
This will usually be via one of the following:
• Online applications forms, Course booking systems, Website Forms, employment registration documents
We may also capture further data during our programmes to ensure we deliver an effective service.
We will capture personal data for employees during our recruitment process and may capture further information during
employment.
What sort of data do we collect?
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We only collect as much data as we need to in order to effectively deliver our services, whilst meeting the requirements of the
SIA, Awarding organisations such as Highfield, Partners and Employers, we are working with.
The Personal Data we may collect:
Name, date of birth, address, telephone/mobile number, email address, National Insurance number, employment history,
learning styles (difficulties, disabilities, styles), nationality, gender, next of kin details.
Special Category Data we may collect:
Ethnicity, religion, sexual orientation, special education needs, disability, health status
As part of the recruitment process, we may also capture bank account and qualification details.
How and why we use data
We submit your personal data to awarding bodies or employers or government agencies as required to provide services to you
and for us to provide services. The data will be transferred via secure encrypted online systems or via registered post.
In order to provide services to you we use your data to track and report on your progress on our programmes. We will also
conduct surveys or collect end of course evaluations as part of our quality improvement process.
We will also share your personal data with third parties we engage with to secure employment services for you were required.
We collect information from our employees in order to pay salaries and pensions. We also use your personal data to undertake
pre-employment checks such as disclosure and barring where applicable.
How do we use data for marketing purposes?
We provide a range of services and sometimes, where we believe these may be of interest to you, will send you details of these
services only if you have opted into receiving marketing emails, letters or phone calls.
How can you stop marketing communications?
There are many ways you can stop direct marketing communications from us:
• Reply to any email communications that we send you to advise you wish us to stop any further emails
• Contact our Data Protection Officer, Unit 5, Coombs Wood Court, Steel Park Road, Halesowen B62 8BF or email
DPO@Securiteach.co.uk or info@Securiteach.co.uk
How do we protect your data?
All of our staff are trained in data protection principles, which is refreshed annually.
All paper-based data is kept in locked rooms/filing cabinets where only authorised people have access.
Electronic data is stored on encrypted systems where appropriate/required. These are password protected with restricted
access.
Who do we share your data with?
In order to deliver our services, we are required to submit your data to our employers, partners and, Department of Work and
Pensions and awarding organisations such as Highfield.
We share employee information with our payroll and pension providers. We also share employee data with our HR Support
provider.
Where will your data be stored and processed
Data will be processed within the United Kingdom.
Your Rights
The Right to Information Access
You have the right to access the information Securiteach holds about you. Should you wish to contact us about this, then please
contact us at email DPO@Securiteach.co.uk
The Right to Data Portability
You have the right to move, copy or transfer the personal data we hold from one IT environment to another in a safe and secure
manner. Please be aware, this only relates to electronic information and not paper files.
The Right to Rectification
You have the right to correct any personal information that we hold that may be incorrect. To ensure that the information we
hold about you is always as accurate as possible, please get in touch.
The Right to Object to Processing
This right allows to you to stop Securiteach using your personal data at any time for purposes such as direct marketing. Please
note, there are exceptions to this right. For further information, please contact us at email DPO@Securiteach.co.uk
The Right to Erasure (Right to be Forgotten)
You can use this right in certain circumstances, to ask us to erase any personal data that Securiteach holds about you.
You can exercise this right if: we no longer need your data for the reasons we captured it (we will make you aware of the issues
that may arise from using this right).
• you have withdrawn your consent for Securiteach to use your personal data
• you have objected to your personal data being used for any kind of direct marketing
You can make a request to erase your data verbally or in writing.
The Right to Restriction of Processing
You have the right to restrict the processing of your personal data. This means you can limit the way we at Securiteach process
your information in certain circumstances.
To ask for your information, please contact: Data Protection Officer, Unit 5, Coombs Wood Court, Steel Park Road, Halesowen
B62 8BF or email DPO@Securiteach.co.uk
How long is your information kept by Securiteach?
We regularly review how long we keep your personal data; however, we do have certain legal obligations to retain some types
of information for specific periods of time. We only hold on to personal data for as long as is necessary in order to process it for
the relevant activity, or for as long as is set out in any relevant contract or agreement you hold with us.
Who can you question about this notice or how we use your data?
You can contact our Data Protection Officer –
Unit 5, Coombs Wood Court, Steel Park Road, Halesowen B62 8BF or email DPO@Securiteach.co.uk
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